Workplace equipment

Buy computers and workplace equipment for the actual workload, support life and cost of interruption.

What does each role need to get done?

Standardising a few device types is often easier to support than buying a different bargain for every employee. Check essential software, connectivity, ergonomics, warranty process and replacement lead times before comparing specifications.

Group staff by workload and essential applications.
Test peripherals and business software before purchase.
Record warranty, recovery and device ownership details.
Budget for replacement and secure disposal.

Business IT budget plannerSeparate upfront spending from monthly commitments and replacement reserves.Open tool

Decisions in this topic

Workplace EquipmentWindows or Mac for a small business: compare the working systemStart with required applications and support, then include management, peripherals and switching costs.Workplace EquipmentBuy a business laptop for the role, not the specification headlineSpecify the workload, screen, battery use, ports and support before comparing models.Workplace EquipmentWhen should a business replace a computer?Use support status, reliability and total disruption cost rather than age alone.Workplace EquipmentCreate a simple IT asset register that stays usefulTrack ownership, assignment, support and lifecycle without turning the register into a password file.Workplace EquipmentChoose an office printer using real page costs and workflowsInclude consumables, scanning, service and contract terms instead of buying on the machine price.Workplace EquipmentBuild a meeting room people can use without IT helpPrioritise intelligible audio, simple joining and compatibility before adding room technology.

Start with one decision you can test. Keep a written record of the assumptions, the person responsible and the date you will review the result. Follow our starting path if you need an overview first.